4.6 Tasks & Task Lists: Built-in Accountability

Tasks and Task Lists help your shop organize responsibilities, improve workflow visibility, and keep production moving efficiently throughout the order lifecycle. This article walks through how to create and manage Tasks in Printavo so your team can track progress, assign responsibilities, and maintain better communication and accountability across production workflows.

There are three ways to assign tasks in Printavo:

1. Assign multiple, job-specific tasks simultaneously with Preset Task Lists
2. Assign one-off, job-specific tasks
3. Assign one-off, date-specific tasks

1. Assign multiple, job-specific tasks simultaneously with Preset Task Lists

When and why you'd do this: A lot of jobs require the same actions (think burning screens, mixing ink, printing films, etc.), so rather than typing out and assigning individual tasks every time these duties need to be done, save time by executing a preset task list. With one click, you can automatically inform relevant departments and individuals that their attention on a job is required. Creating this accountability helps ensure the work gets done.

Where: My Account > Preset Task List

2. Assign one-off, job-specific tasks

When and why you'd do this: While task lists are great for job types with recurring tasks, sometimes a job has a particular need that would not fit the requirement for a task list. For example, if a customer asks to be called personally when the job is off press, you can set a task to remind yourself to do so. Or perhaps a few shirts were inadvertently misprinted and they need to be redone. Setting and assigning tasks will help ensure that nothing is missed on a job. 

Where: The "Tasks" tab on an individual job

3. Assign one-off, date-specific tasks

When and why you'd do this: Occasionally you just need a reminder to do something that's not relevant to an individual job. For example, take out the trash, pay bills, or clean the shop. Printavo allows you to generate date-specific tasks that will appear directly on your calendar.

Where: The "Tasks" tab on the left side of your Printavo screen