Have an existing, separate QuickBooks Online and Printavo accounts but want to start exporting?

If your shop already has separate QuickBooks Online and Printavo accounts set up independently, you can still connect the two platforms and begin exporting invoices, payments, and customer information into QuickBooks Online.

This article walks through how to connect an existing QuickBooks Online account to Printavo, what to expect during setup, and important considerations before enabling exports to help avoid duplicate records or accounting conflicts.

Before connecting, we strongly recommend reviewing your existing customer records, invoice numbering, and accounting workflows to ensure a smooth integration experience.

Important Notes Before Connecting

• Connecting Printavo to an existing QuickBooks Online account may create duplicate customers or invoices if records already exist in both systems.
• Review your invoice numbering and customer naming conventions before exporting data.
• If your QuickBooks Online account has already been used with another Printavo account, additional setup steps may be required.
• We recommend backing up or reviewing your accounting data prior to enabling exports.

Connecting Printavo to QuickBooks Online

To begin exporting from Printavo into your existing QuickBooks Online account:

1. Navigate to My Account > QuickBooks Online Export 
2. Select Connect to QuickBooks Online
3. Log into your QuickBooks Online account
4. Authorize the connection between QuickBooks Online and Printavo
5. Configure your export settings and preferences

Once connected, Printavo can begin exporting:

• Customers
• Invoices
• Payments
• Products and services
• Additional accounting data based on your export settings

Recommended Best Practices

To help ensure a successful integration:

• Verify invoice numbering before exporting
• Confirm customer records are organized consistently
• Test exports using a small number of invoices first
• Review exported records inside QuickBooks Online after setup
• Avoid manually recreating exported invoices in QuickBooks Online

If you need assistance connecting an existing QuickBooks Online account to Printavo, contact the Printavo Support team (support@printavo.com) for additional guidance.